Tri-lingual Administrative Employee (Finance Department)

Department General
Deadline None

Job opportunities

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Careers at the von Karman Institute: Construct the future together!

For 65 years as international center of excellence in fluid dynamics, the von Karman Institute brings together young engineers and scientists from all over the world to study, improve their skills and perform their research.

Construct the future together! Besides its mission of education, the von Karman Institute gathers the top-level scientists and engineers to work on very challenging projects as the next generation of engines, new propulsion concepts, the new green energy, the safety of industry, solutions for a cleaner space, the Mission to Mars and many other fields of research which can make the difference for the human kind. Those scientists have access to more than 50 wind tunnels and test rigs, some of them unique in the world to help them in their projects.

VKI is a team of people looking in the same direction, for a better future, not only scientists and engineers but also students, PhD candidates, PostDocs, IT, Human Resources, accountants, librarians, designers and technicians and more....

“A scientist studies what is, whereas an engineer creates what never was“, Théodore von Kármán


Our Finance Department is looking for a motivated admin person to reinforce and support the accounting team. You are trilingual, hands-on & a well-organized person, this job is made for you! .

Detailed description

• Daily administrative tasks:

o Administration of the accounting email inboxes
o Validation of expense notes
o Polyvalent admin tasks (eg: Introduction of medical attests in database)
o Follow-up VKI invoicing & payment (eg: LS & LS books)
o Follow-up supplier invoices (eg: insurance)

• Help & support to the accounting team (adhoc requests, upcoming projects, …)

• Fleet administration

• Back-up tasks:
o Maintain & control the cash registers,
o Reception: mail distribution, couriers’, central phone system, procurement tasks

• Reports to the Accounting team


• Fluent in English, French & Dutch (at least spoken)
• Experience is a plus
• Administrative background
• Excellent MS Office knowledge
• Likes procedures & figures

• Personality:

o Motivated
o Well organised, structured & detail oriented
o Hands-on, flexible, proactive & assertive person
o Teamplayer

We offer

• A Permanent full-time contract
• An attractive salary package (including group, hospitalization & dental insurance) and other fringe benefits
• A work within a motivated & enthusiastic team, with on-going coaching
• An international environment with students, as a research and educational institution

VKI Site Location

Close to Brussels @ Rhode-Saint-Genèse (Flemish-Brabant)


Please apply online via the "Apply for" button (below the page). Make sure you complete following fields:

- Individual info Tab: Personal data + upload CV & Cover letter (The other fields are NA)

- References info Tab: nice to have

(Recruiting Mgr: Emmanuela Russo)